An indispensable electronic document management solution for your office.
Scanning software . . . at an affordable price!

Read what Joel Bruckenstein of Virtual Office News has to say about EA!

Executive Assistant v. 5.07 released!

The new version 5.07 has been released, and is Windows Vista and Windows 7 compatible!!

Executive Assistant v 5.07 introduces enhancements including:

• Faster Search Results for search queries on large datasets in the VIEW documents
• Executive Assistant and Junxure: - Executive Assistant v. 5.07 integrates with BOTH the old Access based versions of Junxure, as well as the new Junxure v. 7 SQL based versions. With version 5.07 you can now create Microsoft Office Word, Excel, or Powerpoint documents in Junxure and through the interface store them in Executive Assistant.

Success in the Information Age depends not only on having the information you need, but also on how quickly you can access it.  With Executive Assistant® you can reduce the amount of space records occupy in your office, and still locate, print or email a replica in seconds!

The best scanning and paperless office software will let you clean-up documents and correct images to assure that the out-put quality of your files will be crystal clear.  It will also work with hundreds of different scanners with Twain or ISIS drivers, and allow you to scan to universal formats including TIFF, JPG, or PDF. 

The success of a great scanning software product, is in its' ease of use.  Executive Assistant® is one of the fastest and easiest to learn business applications on the market today with it's intuitive commands, on-screen icons, and a step-by-step tutorial.  And if help is needed, check out the help included in the product or visit the website for FAQs, the online manual or email support.

You will be amazed at the many features this scanning software has for document imaging at an affordable price.  Check out the scanning software features and watch the demo of Executive Assistant® today.  You'll be glad you did!

Check out these new products:

Executive Assistant® For Scanning
Looking for just scanning software, then Executive Assistant® for scanning is for you! This is the same scanning module found in the full version but bundled alone at a very affordable price!

Executive Assistant® Premium
Looking for a powerful and easy way to process large batches of documents? By recognizing industry standard barcodes the Executive Assistant Premium product divides large batches of documents into separate files, names the files by the barcode characters, or files the documents by associating the barcodes with data that has been imported into the Executive Assistant database.

Compliance, Document Integrity, and System Audits

 Many public regulations and private business practices are concerned with maintaining the integrity of documents stored in the document management system, also known as an optical imaging system (OSS). These regulations and practices share a common thread, including preservation of records in a (WORM) non re-writeable, non-erasable format, procedures to verify the quality and accuracy of the optical storage recoding process, providing regularly scheduled backup (on separate optical storage disks) all information originally preserved and maintained in the optical storage system, and maintaining an audit system to identify the individuals that have accessed the documents.  Executive Assistant v. 5.02 includes features that provide the user with the capability to address these needs.

Compliance and maintaining document integrity:

WORM File Cabinets can be set up so that the documents filed within them are uneditable and unexpungeable and cannot be over written.

 Backup File cabinets To WORM:

EA now includes file back up to Write Once Read Many media and devices such as CD, DVD, or WORM hard drive. By transferring documents to CD or DVD using these utilities they may not be altered or deleted from the system.  An audit report keeps track of which files, associated data, and media the files are stored on as well as when the transfer was done.

A backup warning message reminds the users of the need to periodically create backups according to mandated or organizational records management practices.

A daily backup file of the database and images is created which may be utilized for off-site backup or maintenance of a duplicate OSS by a third party service (such as Iron Mountain).

Audit reports:

There are reports available which list:

• Any files referenced in the database but are not accessible;
• Documents that have been modified during the year;
• Which documents have been viewed within Executive Assistant during auditing;
• Files relocated to an external device verifying that the files were accurately copied.

VIEW:

 Besides supporting image files created and stored in Executive Assistant you can view snapshots of different electronic file types. These may include Word®, Excel® and Power Point® documents if Microsoft Office® is installed on your machine.

The Folder tree has a built-in index by the City or State when the
address feature is used. The address of the folder can be viewed in the Folder tree as well as the Document Description.

Searches can be limited by Document Dates or Dates that the document was filed.

Adobe version 7x pdfs can be viewed from within Executive Assistant.

A search summary can be viewed while a document is being viewed from the list of files returned from the search. The search summary contains information about how the search was conducted.

FILE:
Folder names can automatically be created from the file name of a document during the filing process.

Document descriptions can automatically be created from the file name. 

Financial Advisor Indices can be added -- these indices are stored in an editable file that can be modified within notepad and applied to other file cabinets. 

SCAN:
Pages can be inserted BEFORE the first page of the current document by having the curser on the left.

CTRL-Left or Right arrows can be used to maximize or minimize the current document view.

Junxure-i Integration
This feature adds a great deal of value for Junxure-I users. With this feature activated there is an interactive connection between Junxure-I and Executive Assistant so that when client records are open in Junxure the corresponding folder containing the client documents is open in Executive Assistant.