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Paper everywhere. Organizing it all isn’t the only concern. How do you file it all securely? How do you access it all easily when sharing with another staff member or department? These may seem like minor questions if you’re just establishing a paperless office. However, for those with overflowing file…

Running a Special Education department using paper records is a challenge. Identifying, classifying, prioritizing, storing, securing, archiving, preserving, retrieving, and tracking records requires a significant amount of manual labor. The decision to scan paper records into a document management system to create a more efficient, easy to use system makes…

Sometimes you can ask, plead and cajole people to do something and not get anywhere. Like asking people in your organization not to staple documents together, so that you can prepare them more easily for scanning. Some people come up with imaginative methods to convince their organizations to change their…

Ensuring success with your document management system is easy once you have a plan. You’ll need to focus on three main tasks that are key to successful implementation of a document management system: Get buy-in from your organization Create a document management system roll-out plan Keep everyone informed Get Buy-In…

How important is a document management system? Most organizations live and die by their documents, so just imagine if yours were suddenly damaged or lost. Running your organization without documents isn’t an option, but maintaining paper files is too big a risk. Over 70% of organizations would fail or collapse…

Filing documents and retrieving them later has been an important aspect of office work since the dawn of time. Whether you are concerned with retail products or are providing a valuable service, office documents need to be kept up to date and organized. The old method of writing everything down…