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Information governance keeps you focused on what’s important for your ongoing mission and keeps you on a steady keel, even when it can feel like you are overrun with information systems. “When you’re up to your neck in alligators, it’s easy to forget you came to drain the swamp.” The…

In education and research, you often collect data from surveys, users, members, applicants, and the like for entry into your computer systems. HP Teleform software is a great tool for converting handwritten forms into electronic data. While you can provide web based data collection to gather this information, you often…

Few documents have as much personal and legal necessity as an HR file. Legally employers are required to maintain a minimum of information on each employee and those files must be kept confidential. If called upon for a legal reason those files also better be readily available. Not only should…

Your student, financial, and HR  information system may allow you to attach documents to records, but there are significant drawbacks compared to using a Document Management System (DMS). Some of those include: Poor Document Search Capabilities Being “Locked-In” To Legacy Software Weak Document Associations Poor Document Search Capabilities Documents attached…

Many people in favor of reducing paper consumption in schools mention environmental benefits as the main advantage. Environmental benefits of paper reduction are excellent motivators in their own right. Yet, major cost savings result from regaining valuable floor space no longer needed for long rows of filing cabinets. This significant…

Ensuring success with your document management system is easy once you have a plan. You’ll need to focus on three main tasks that are key to successful implementation of a document management system: Get buy-in from your organization Create a document management system roll-out plan Keep everyone informed Get Buy-In…

How important is a document management system? Most organizations live and die by their documents, so just imagine if yours were suddenly damaged or lost. Running your organization without documents isn’t an option, but maintaining paper files is too big a risk. Over 70% of organizations would fail or collapse…

Filing documents and retrieving them later has been an important aspect of office work since the dawn of time. Whether you are concerned with retail products or are providing a valuable service, office documents need to be kept up to date and organized. The old method of writing everything down…