You have Image Executive – we help you get the most from it When you become a CEO customer, we want you to be a LONGTIME customer. To make Image Executive a vital part of your office, you need staff who can use it, knowing how to file and retrieve…
The demand for a more efficient accounting department is what drove Cheryl Martin from Center Line Public Schools to implement the AP bar code process in her department. The CEO Image Systems document management software had been in use in the district since 1996 but not in the business office…
Information governance keeps you focused on what’s important for your ongoing mission and keeps you on a steady keel, even when it can feel like you are overrun with information systems. “When you’re up to your neck in alligators, it’s easy to forget you came to drain the swamp.” The…
Few documents have as much personal and legal necessity as an HR file. Legally employers are required to maintain a minimum of information on each employee and those files must be kept confidential. If called upon for a legal reason those files also better be readily available. Not only should…
For thousands of years paper has been used for creating and storing documents. But paper can degrade, fade, mold, get wet, or even catch fire. Losing paper records to any of these hazards can cause a major blow to your organization, one that could be catastrophic. Here is a…
Your student, financial, and HR information system may allow you to attach documents to records, but there are significant drawbacks compared to using a Document Management System (DMS). Some of those include: Poor Document Search Capabilities Being “Locked-In” To Legacy Software Weak Document Associations Poor Document Search Capabilities Documents attached…
All organizations maintain many files with a significant number of HR documents. It’s important to have a system for managing your long-term HR document storage for documents such as: I-9 Forms Fingerprint Files (school systems) Employment Contracts Annual Performance Evaluations Confidential HR Reports Freedom of Information Act (FOIA) Documents Medical…
Sure, computers are everywhere and electronic data rules the day, yet pen & paper hasn’t disappeared. The ancient art of handwriting remains in style whether you need to fill out a form or sign a thank you note. Does this mean you still need to store mountains of paper…
Many people in favor of reducing paper consumption in schools mention environmental benefits as the main advantage. Environmental benefits of paper reduction are excellent motivators in their own right. Yet, major cost savings result from regaining valuable floor space no longer needed for long rows of filing cabinets. This significant…
Paper everywhere. Organizing it all isn’t the only concern. How do you file it all securely? How do you access it all easily when sharing with another staff member or department? These may seem like minor questions if you’re just establishing a paperless office. However, for those with overflowing file…