Filing documents and retrieving them later has been an important aspect of office work since the dawn of time. Whether you are concerned with retail products or are providing a valuable service, office documents need to be kept up to date and organized.
The old method of writing everything down and then adding it to dog-eared files is not enough anymore. Ever spent hours hunting for the right document when you need information immediately? What a frustrating waste of time of energy.
Why should you or your staff continue to do unproductive tasks that add no value to your business? Document management software makes hunting for lost files a thing of the past.
Are you spending an inordinate amount of time trying to find documents?
Retrieving a needed document has never been so easy. All you need to do is type a few words into the search bar and your document can be retrieved in just a couple of clicks. Document management software is equipped to handle multiple users at the same time. This ability improves productivity across your entire staff, saving hundreds of hours and thousands of dollars. Changing the version of the document in question or printing it directly once it is retrieved takes a matter of seconds. If the same file is needed multiple times per day, you can automate the steps saving even more time!
Are filing cabinets taking over your office space?
Less is more in today’s office when it comes to cabinets and boxes filled with old files. Using document management software frees up an enormous amount of space. Since space is real estate, you may be able to do something more useful, customer friendly or ergonomically wise with the space you’ll make available by storing documents electronically. Or in some cases, you may be able to downsize your office and save money on your lease.
Do you have mandated requirements to keep public or business documents safely for long-term durations?
If you do, it doesn’t mean that you need to keep the hard copy version of your documents. Document management software provides powerful security to protect the confidentiality of your records as well as control over access to documents by different users. Your documents remain safe and secure, meeting mandated requirements for the long term.
The days of searching endlessly for documents stored in overstuffed cabinets is over. Save your business time and resources by investing in quality document management software. Your documents are kept secure, are quick to retrieve and once you’ve ditched the old cabinets, you’ll have a lot more office space to expand your operation.