Why You Need a Document Management System

How important is a document management system?

Most organizations live and die by their documents, so just imagine if yours were suddenly damaged or lost. Running your organization without documents isn’t an option, but maintaining paper files is too big a risk.

Over 70% of organizations would fail or collapse within 3 weeks if they suffered a catastrophic loss of paper-based records, and an office without files simply does not work. So why should you keep the age old tradition of paper files alive when the world has advanced all around you? It’s time to invest in a secure document management system.

Apart from the efficiency of storing files in electronic format, a document management system helps you keep your files more secure than they would be in a locked file cabinet. And, you don’t have to worry about your files getting corrupted either because Image Executive keeps a backup handy for every one of your documents so you’re free to view them via the smart device of your choice (e.g., desktop, tablet, or smartphone).

A robust document management system helps when it comes to local file access and storage. You can save your documents locally in the system so you don’t have to go online every time you need to check out a file. This help’s keep internet costs down as you work on your documents, and is a great option for those who prefer to store documents locally.

A robust document management system helps when it comes to offsite cloud storage. You can save and backup documents in the cloud while the system synchronizes with your desktop and mobile devices. And, offline file support is available for times when your device isn’t connected.

If you’re thinking of branching out with more offices, the option of cloud storage will help your employees to work on a single file simultaneously from varied locations while each change is registered and saved. A document management solution adapts the contents of your file for different uses, and keeps you in control from a central location.

What would happen if disaster struck you? Can you afford the risk?

While the loss of paper documents due to a disaster may be beyond your control, your business doesn’t have to suffer if you have a secure document management solution in place. Years of work may be saved for a fraction of what it would cost to replace those lost documents. You will have peace of mind saving your business time and resources by investing in quality document management software where your documents are kept secure, and quick to retrieve.