We love CEO Image Systems for the easy access it gives us to our documents. We no longer need to physically go look in the files, or go to our storage facility when we need a document. It has improved the efficiency of all six of our users. We have multiple electronic departments but we can all reach whatever documents we need, whenever we need them.
We have all of our employee records, including benefits, on the system. We began the paperless implementation process with a planning meeting where we decided how to index our documents. One person came up with the departments and then gathered additional input from the rest of the team.
Now each person does their own scanning. They mark what they have scanned to prevent confusion. All of our current employee documents are on CEO now. We do have a records clerk who worked on getting our current documents caught up and is now working on past documents.
Our return on investment with the CEO system is found within the ability to find our documents quickly. We aren’t saving any space yet because it’s a convoluted process to report to the state what we want to shred. We will tackle that issue down the road.
Our favorite example of the ease and convenience the CEO software provides us is when our board is in closed session. Sometimes, they will request a document that can be found in the files. In the past we would need to note what the Board is looking for, find it in the files, and supply it to them later. Now the Asst. Superintendent for Human Resources can access it immediately while she is in the meeting in another building. That adds efficiency to the board meetings.
We would definitely recommend the CEO software to other Human Resource departments. There is a lot more to the system than what we are using. We can’t imagine how pleased we would be if were to maximize, say, the sharing abilities of the system.
